Van Rental General Terms & Conditions
1.1 These Terms and Conditions shall be incorporated into and govern this Agreement made between the Owner and the Renter whose names and addresses are set out overleaf to the exclusion of all or any other terms and conditions.
1.2 Words and expressions defined overleaf shall where applicable have the same meanings when used herein. In addition the term "Vehicle" when used herein shall (if applicable) be deemed to include any replacement vehicle and all tyres, tools. accessories. parts and equipment relating to Vehicle.
1.3 Where the person signing this Agreement on behalf Of Renter is not Renter, he or she represents and warrants to Owner that he or she is authorised to sign and to enter into this Agreement for and on behalf of Renter and all agreements and obligations on the part of Renter hereunder shall be deemed to be made by such person jointly and severally with Renter.
- HIRE OF VEHICLE
2.1 Owner agrees to let and Renter agrees to take on hire Vehicle upon and subject to the terms and conditions of this Agreement.
2.2 The period of hire shall commence on the Time and Date Out specified overleaf and shall continue (subject to earlier termination by either party or any extension accordance with this Agreement) until the Time and Date Due Back specified overleaf.
2.3 The period of hire may not be extended without Owner's prior written consent.
2.4 This period of hire may not extend beyond 90 days under any circumstances.
- PROHIBITED USES
3.1 Renter will not allow vehicle to be driven by:
I. any person that is not licensed to drive the Vehicle;
II. any person under the age of 25 or over the age of 65;
III. any person not approved in writing by owner.
3.2 Renter will not use Vehicle or allow Vehicle to be used for any purpose for which it is neither designed, suitable nor hired including (without limitation) the carriage of passengers and/or property for hire or reward; any unlawful, hazardous or unusual purpose; towing any other vehicle or trailer or for any similar purpose without Owner's prior written consent; racing, rallying, pace-making, reliability, speed testing or other trials, competitions of any sort or driving tuition; carrying a number of passengers and/ or property which would cause Vehicle to be overloaded or would cause any applicable restriction to be exceeded; the use of Vehicle on any surface other than roads with a tarmacadam or concrete surface over which there is a right of way (public or private) for motor vehicles.
3.3 Renter is prohibited from taking the vehicle outside of England, Scotland or Wales.
3.4 Renter will not use any vehicle with a gross vehicle weight over 3.5 tonnes without a full valid and current Operators licence where the vehicle is being used for business use.
3.5 The Renter will not allow the Vehicle to be driven in breach of any speed limits or any other highways legislation of the country in which the Vehicle is being used.
3.6 The Renter will not tamper or interfere with the telematics device fitted to the Vehicle
4.1 Renter will pay to Owner on demand:
(a) The anticipated rental and mileage costs and the agreed excess which will be shown overleaf together with any further deposits requested by Owner on or before the commencement of any extension of the period of hire which Owner may apply at any time towards payment of any sums due from Renter hereunder; unless when the Total Due has not been paid in advance of rental of the vehicle, Renter agrees to pay Owner on receipt of invoice according to the credit terms specified which will normally be between 1 and 7 days of the invoice date.
(b) the amounts (if any) specified overleaf for Mileage charges, Time charges, Collision Damage Waiver, Theft protection insurance and the miscellaneous other charges (if any) specified overleaf;
(c) all fines, penalties, costs, charges and liabilities relating to parking, road traffic or other offences or contraventions or restoration charges and loss Of income if the vehicle seized by Customs and Excise incurred in relation to Vehicle by Renter or Owner (except where caused through fault of Owner) from the commencement of this Agreement until Vehicle is returned to Owner in accordance with the terms of this Agreement by the nominated payment method stated overleaf regardless of the time lapsed between offence and notification of offence to Owner and Renter will allow Owner to process electronic CNP transactions for these amounts plus a reasonable administration fee not less than £25.00;
(d) Owner's costs for repairing or replacing Vehicle in the event of loss, theft or damage howsoever caused, plus loss of revenue to Owner (calculated at Owners unlimited mileage charges for the period during which Vehicle shall remain unavailable for rental by reason of such matters) provided that Vehicle is operated in accordance with all the terms of this Agreement
I. Renter's Liability in respect of damage to or Theft of Vehicle will be limited to a non- waivable excess charge as shown overleaf, except where,
II. the damage or theft has been caused by the negligence of the Renter;
III. the damage is to the roof or underside of the Vehicle;
IV. the damage is to the inside of the vehicle;
V. the damage is to the tail lift (where fitted);
VI. the damage is to the roller shutter (where fitted).
(f) the cost of refuelling Vehicle if returned to Owner with less fuel than was contained in Vehicle's fuel tank at the commencement of the period of hire together with Owner's
current tariff for refuelling service charges;
(g) Owner's cost incurred in recovering Vehicle in the event Renter fails to return it to Owner in accordance with the terms of this Agreement;
(h) Owners cost to replace or repair damaged wheels, damaged tyres, punctures, damaged wingmirrors, missing fuel caps, missing spare wheels, missing tools or equipment;
(i) cleaning fee of £50.00 where Vehicle requires excessive cleaning;
(j) any value added tax or local or other taxes payable in respect of any of the above.
4.2 All overdue payments shall bear interest on the amount overdue at the rate prevailing laid down by the Government from the date such sums become due to the date of actual payment. Owner reserves the right to charge administration fees.
- RENTER'S OBLIGATIONS
Renter shall at all times during the term of this Agreement:
(a) take proper care of Vehicle and ensure Vehicle is used in a lawful and reasonable manner in all respects
and in particular (without limitation) will keep Vehicle locked when not in use and shall ensure that ignition
keys and/or security arming devices are not left in the vehicle when unattended.
(b) return Vehicle to Owner within the Owners stated opening hours in the same condition as when received
(fair wear and tear only excepted) to Owner's address specified overleaf immediately upon demand by
Owner (such demand not to be made without reasonable cause) subject to a refund to Renter of any sums
already paid by Renter in excess of those due under the terms of this Agreement;
(c) immediately report any accident, loss or damage involving Vehicle to Owner and the police or other proper
authority and at Owner's request complete Owners accident report without delay;
(d) immediately report, any breakdown, fault or defect, reasonably requiring repair to Owner and will not, in
the case of a defect or fault which makes Vehicle unroadworthy or liable to cause damage or danger to
persons or property or further damage to Vehicle, use Vehicle until such defect or fault has been repaired
or corrected and will take all reasonable steps to prevent or mitigate any loss or damage occurring to
(e) obtain Owners prior written consent before incurring any repair costs;
(f) not remove or interfere with any Vehicle parts or spares or with any identification marks or plates affixed to Vehicle:
(g) inform Owner immediately upon request of the whereabouts of Vehicle;
(h) not sell, mortgage, charge, pledge, assign, underlet, lend or otherwise dispose of or part with possession of Vehicle at any time or contract so to do or otherwise deal with Vehicle in any manner inconsistent with Owners rights;
(i) maintain all oil and fluid levels and tyre pressures in accordance with the manufacturers recommendations:
(j) at Owner's request assist Owner in enforcing any rights or remedies Owner may have against third parties in respect of any loss or damage to or in connection with Vehicle arising during the term of this Agreement.
- LIMITATION OF LIABILITY
6.1 Owner warrants that from the commencement of the period of hire:
(a) to take all reasonable steps to provide the Renter with a well maintained vehicle;
(b) when informed of a breakdown by the Renter to see that the necessary repairs are carried out promptly, if possible;
(c) if repairs cannot be carried out promptly, to provide a substitute vehicle or allow the Renter to terminate hire.
6.2 All other warranties, conditions or terms relating to contracts of hire and whether implied by statute or common law or otherwise are excluded to the fullest extent permitted by law. In particular (but without limitation) Owner shall not be liable to Renter for any indirect or consequential loss or damage (including loss of revenue), costs, expenses, liabilities or any other claims or demands arising out of or in respect of:
(a) any breakdown, malfunction, failure or defect of Vehicle:
(b) any property left, stored or transported by Renter or by any other person in or upon Vehicle either before or after the return of Vehicle to Owner, Provided always that nothing herein contained shall restrict or exclude Owner's liability for death or personal injury caused by Owners negligence or any other liability of Owner which cannot be excluded as a matter of law.
7.1 Renter participates as an insured under Owner's vehicle insurance policy and agrees to observe all the terms and conditions thereof. A summary of the terms and conditions of such insurance policy is available for inspection at Owner's address specified overleaf and a copy of the policy may be inspected on request at the same address. Renter further agrees to protect the interests of Owner and Owner's insurance company in the case of an accident during the term of this Agreement by:
(a) making every endeavour to obtain names and addresses of parties involved and of witnesses;
(b) not admitting liability or guilt to any third party;
(c) not abandoning Vehicle without adequate provisions for safeguarding and securing the same;
(d) calling Owner's office by telephone using the number specified overleaf as soon as possible, and further giving a detailed report including (without limitation) plans and drawings to Owner;
(e) notifying the police or other proper authority immediately.
Renter will indemnify and hold harmless Owner and covenants to pay Owner and keep Owner indemnified and held harmless against all costs, losses, claims or damages, expenses and liabilities of whatsoever nature suffered, incurred or sustained by Owner as a result of or in connection with:
(a) any breach by Renter of any of the provisions of this Agreement; and
(b) any loss or damage to property, left, stored or transported by Renter or by any other person in or upon Vehicle either before or after return of Vehicle to Owner. Provided that this indemnity shall not apply to any liability of Owner for death or personal injury caused by Owner's negligence or any other liability of Owner which cannot be excluded as a matter of law.
9.1 If Renter commits any breach of this Agreement; Or if any statement, representation or warranty made by Renter overleaf or these terms and conditions in respect of himself or any Additional Driver is incorrect; or if a receiving order is made or a petition in bankruptcy is presented against Renter (or, being a company Renter goes into liquidation whether voluntarily or compulsorily or a receiver, administrator, administrative receiver or manager shall be appointed over the whole or part of business or assets); or if Renter offers to make any arrangement with its creditors or if any distress or execution is levied against any of its goods; then in any such event Owner may terminate this Agreement forthwith but without prejudice to any of Owner's accrued rights and remedies against Renter.
9.2 On the expiry termination of this Agreement, howsoever occasioned, Renter shall no longer be in possession
of Vehicle with Owner's consent and Renter shall forthwith return Vehicle in the same condition as when received (fair wear and tear only excepted) to Owner's address specified overleaf, within the normal published opening hours of the owner. If Renter commits any breach of this Agreement. Owner may, without notice, retake possession of Vehicle together with any equipment or documents of Owner and for such purpose may enter upon any premises belonging to or under the occupation or control of Renter.
10. DATA PROTECTION (GDPR)
10.1 The information the Renter provides on this form and in connection with the hire of the Vehicle will be used by the Owner to fulfil the Order/Contract that Renter places and to speed up the electronic processing of any order placed in the future. If the Renter is taking out insurance for the Vehicle through the Owner, the Renter acknowledges and agrees that its personal data (including sensitive personal data such as health details/ convictions) may be passed to the Owner's insurers solely for the purposes of assessing the insurance risk of the Renter and establishing the terms on which insurance will be provided. The Owner may use the Renter's personal data for the purposes of informing them of any other Products and/or Services offered by the Owner which may be of interest to the Renter from time to time. In addition. Renter accepts that the Owner may transfer databases of information as a business asset to purchasers of their business. By entering into the Contract with the Owner, the Renter agrees to the use of its personal data for these purposes. If the Renter does not wish its personal data to be used in such a manner, they should write to the Owner at the address on the front of the Agreement.
10.2 The Owner will provide a vehicle which may be fitted with telematics or a similar device that will track the vehicle location and/or may be used as tool for measuring how the Vehicle is being operated. The Owner may disclose the Renters personal data to our Insurance provider. The Owner may monitor this information to ensure that the Vehicle is being operated in accordance with this Agreement and the relevant highways legislation. The Owner may contact you in the event that the device indicates that you may be breaking the terms of this Agreement or the law. The Owner may ask you to modify your driving or that of any drivers and the Owner reserves its right to enforce its remedies under this Agreement including the indemnity contained in clause 8.
This Agreement constitutes the entire agreement and understanding between the parties hereto and no variation to this Agreement shall be binding unless agreed in writing by Owner.